Casual Administrative Assistant

The Abbotsford School District is located on the traditional and unceded territory of the Semá:th First Nation and Mathxwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers.

Why the Abbotsford School District?

Working in public education is both challenging and rewarding, but at the Abbotsford School District we truly believe that every one of our employees has the opportunity to help children learn, grow, and succeed.

Every day, in every classroom and office at Abbotsford School District, our employees provide a world-class, innovative educational experience for over 21,000 students. We provide a workplace that fosters creativity, inspires excellence, and challenges everyone to embrace growth.

Why Abbotsford?

Located under an hour from Vancouver, the Abbotsford School District is settled in the heart of the beautiful Fraser Valley and surrounded by spectacular mountain views.

POSITION SUMMARY:

Join the Abbotsford School Districts administrative on-call pool. Assignments can vary from one day to several weeks covering for short-term leaves, special projects or during tight deadlines. This opportunity will open the door to gaining valuable administrative experience in our schools and various departments and allow the flexibility to apply your skills in a diverse environment.

The School District is looking for individuals who are self-starters, able to manage multiple priorities in a professional, efficient and timely manner in a rewarding and fulfilling environment that promotes teamwork and inclusiveness.

QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES:

Grade 12 diploma or equivalent. Completion of a six-month certificate in Administration, Applied Business Technology, or another related field and/or one year of recent relevant work experience. Intermediate user in Microsoft Office, specifically, Excel, Outlook, and work. Access to reliable transportation (bus, car, etc.).

As well, incumbents also require the following:

• Completion of Microsoft Office training and experience using internet and internet-based programs, with the ability to learn other software programs;
• Proven ability to determine, judge and select appropriate courses of action in accordance with established policies and procedures;
• Understanding and awareness of cultural diversity;
• Proven ability to multi-task, prioritize, self-motivate, and meet deadlines;
• Proven ability to communicate effectively both orally and in writing, and to provide service and relationship to the public and School District in a professional, respectful, positive and courteous manner;
• Proven ability to establish and maintain positive, effective work relationships in a team environment at all times;
• Proven ability to use tact and discretion and maintain confidentiality in matters pertaining to the School District;
• Working knowledge of WHMIS and WorkSafe BC occupational health and safety regulations and the demonstrated ability to work in a manner that recognizes personal safety and the safety of others;
• Ability to be flexible, adaptable and resilient to change;
• Ability to explain complex or simple instructions or information clearly to others;
• Working knowledge of Finance and Purchasing Programs, MS Office, Internet and Internet-based programs;
• Proven ability to provide highly accurate data entry with attention to detail.

Please Note: The recruitment process includes assessment of administrative skills. Successful candidates will be required to attend an administrative training program within the school district. Upon successful completion of training and subject to meeting all other hiring requirements, successful candidates will be placed on-call for work assignments.

This job is classed under Administrative assistants (NOC 13110) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the public and private sectors.

All jobs in this occupationFull NOC profile