Office Clerical Support

Job Description

Role

Provide reception, administrative and clerical support.

Potential candidates must:

• Be a committed Christian
• Have office experience and an understanding of home education.

Duties

Data entry

• Enters data in to databases and spreadsheets
• Enters data in to MyEdBC as directed by the student records manager
• Enters data in to Sage Accounting as directed by the financial manager
• Enters and reviews data in Brightspace

Reception

As directed by the office manager

• Responds to inquiries from parents, students and general public face to face, via telephone and e-mail within 24 hours.
• Maintains first aid qualification and assists the school administrative team during emergency/medical situations;
• Meets and greets parents, students and visitors and answers their questions
• Delivers messages to teachers and other staff
• Greets all who walk through TLA doors with courtesy and endeavours to help them in any way

Teacher interaction

• Provides clerical support for all Online, Home, and Blended teachers, including but not limited to:
• Mailing
• Photocopying
• Updating Brightspace
• Updating student lists
• Creating forms
• Monitoring forums
• Collecting and collating data

Parent and student interaction

• Provides parents and students with accurate and timely information
• Responds to telephone, e-mail and face-to-face enquiries and questions

Office functions

Performs other office duties as required including:

• Placing orders
• Arranging payments and registrations for events and activities
• Photocopying
• Mailing
• Planning for conventions, ceremonies, staff training and special events
• Proof reading of mail outs and report cards
• Filing
• Attends staff meetings and retreats as scheduled on the annual calendar and any additional meetings as required
• Assists vice principals with all clerical needs

Exercising judgment

• Informs the office manager and vice principals of problems or conflicts as necessary;
• Evaluates personal progress in consultation with the office manager and vice principals.

Working relationships

• Reports to the Office Manager
• Collaborates with other office staff as required.

Please send a 1. cover letter, 2. statement of faith, 3. resume.

This job is classed under General office support workers (NOC 14100) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

General office support workers prepare correspondence, reports, statements and other material, operate office equipment, answer telephones, verify, record and process forms and documents such as contracts and requisitions and perform general clerical duties according to established procedures. They are employed in offices throughout the public and private sectors.

All jobs in this occupationFull NOC profile