Temporary Senior Executive Assistant

School District 71 is

an inclusive learning community that embraces diversity, fosters

relationships and empowers all learners to have a positive impact on the world.

Our mission is to work with our educational partners to inspire engaged,

compassionate, resilient lifelong learners and cultivate a collaborative

community together.

We invite applications for the position of:

• Temporary Senior Executive Assistant - Board Office
• Please note this position will end on July 31, 2027 or upon return of the incumbent.

Position Summary

Under the direction of the Manager of

Administrative Services & Projects, the Senior Executive Assistant provides

confidential, executive-level administrative and project support primarily to

the Learning Services department, and, when assigned, to other members of the

senior leadership team. The position ensures efficient coordination of

department operations, reporting, and communication, exercising a high degree

of professionalism, discretion, and independent judgment while managing

multiple priorities in a fast-paced environment.

Key

Responsibilities

• Provide executive administrative and project support to senior leadership
• Prepare and edit confidential correspondence, reports, briefings, and presentations
• Coordinate meetings, logistics, and departmental operations
• Support Ministry reporting, audits, and district data collection processes
• Manager and maintain confidential records in compliance with FOIPPA
• Administer and support MyEducation BC (MyEdBC) functions
• Monitor projects, timelines, and reporting requirements to ensure compliance
• Support budget tracking, procurement, processes, and financial administration
• Act a key point of contact for internal and externa stakeholders

Qualifications

• Diploma in Office or Business Administration, or equivalent combination of education and experience
• Minimum five (5) years of senior administrative experience, preferably in a public sector or education setting
• Demonstrated experience supporting senior leadership and managing complex workflows

Skills and

Attributes

• Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Exceptional organizational, communicate, an problem-solving skills
• Ability to manage multiple priorities with accuracy and discretion
• Strong judgment and ability to handle confidential information
• Proven ability to work independently and collaboratively in a dynamic environment
• Knowledge of FOIPPA and Ministry reporting requirements is an asset.

To Apply:

School District 71 welcomes diverse candidates and encourages

applications from members of groups experiencing barriers to equity. As

an inclusive learning community we are committed to actively creating and

fostering a culture of inclusivity where voices are heard, people are seen, and

values are respected. We care about the uniqueness of our applicants,

employees, students and community, and we do so in a safe space fueled by

curiosity and acceptance. Persons with disabilities who anticipate needing

accommodations for any part of the application and hiring process may

contact: and

we will work with you to meet your needs.

Qualified candidates are invited to apply in confidence by submitting a

cover letter, resume with supporting documentation and three (3) professional

references through Only

applicants with a complete application package may be considered.

We sincerely thank all applicants for considering us an employer of

choice. Only shortlisted candidates will be contacted. The successful applicant

will be subject to the terms of the Criminal Review Act.

Thank you for your interest

in School District 71 (Comox Valley)

An Equal Opportunity

Employer

This job is classed under Executive assistants (NOC 12100) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

Executive assistants coordinate administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors. They are employed by governments, corporations and associations.

All jobs in this occupationFull NOC profile