EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)

School District No. 60 (Peace River North) is seeking a highly organized, professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of Instruction.

Position Description

The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives.

The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners.

Hours of Work: (8) hours per day

Duties to Commence : November 30, 2026

Work Year Base: Twelve (12) months per year

Commencing Salary: $67,700 - $84,625

Key Responsibilities:

• Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
• Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
• Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents.
• Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities.
• Support district educational initiatives, administrative processes, reporting requirements, and communications.
• Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements.
• Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders.
• Track deadlines, action items, and project milestones, ensuring timely follow-up and communication.
• Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.
• Perform other related duties as assigned.

Qualification and Experience:

• Completion of a recognized post-secondary certificate or diploma in Office Administration, Business Administration, or a related field. An equivalent combination of education and experience may be considered.
• Minimum five (5) years of progressively responsible administrative experience, including significant experience supporting senior leadership.
• Previous experience in a school district, educational institution, or public-sector environment is considered an asset.
• Advanced proficiency in Google Workspace and Microsoft 365 applications, including Google Docs, Sheets, Gmail, Calendar, Drive, Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Demonstrated experience coordinating executive schedules, meetings, confidential correspondence, reports, and records.
• Strong organizational, communication, time-management, and problem-solving skills.
• Exceptional discretion, professionalism, and ability to maintain confidentiality when handling sensitive information.
• Ability to work independently, exercise sound judgment, and manage multiple priorities with accuracy and attention to detail.
• Strong interpersonal skills and the ability to establish positive working relationships with diverse stakeholders.
• Familiarity with BC's public education system, district policies, and administrative processes is an asset.

Working Conditions:

This position is based at the School Board Office in Fort St. John, BC. The successful candidate must be able to work effectively in a busy office environment with frequent interruptions and changing priorities. Occasional evening meetings and travel within the district may be required.

Please Note: Proof of graduation and or highest level of education is required prior to starting work

For more information, please contact:

Wade Hart - Superintendent of (250)-262-6000 or email whart@prn.bc.ca

All applications must be made through Make A Future website for consideration for the position. If you require assistance with the online application process please contact hr@prn.bc.ca

We thank all applicants for their interest however, only those selected for an interview will be contacted.

This job is classed under Executive assistants (NOC 12100) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

Executive assistants coordinate administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors. They are employed by governments, corporations and associations.

All jobs in this occupationFull NOC profile