School Administrative Secretary I

School Administrative Secretary I - Elementary

Regular full-time (35 hours/week) – 10 Month Term Position (do not work during Spring and Christmas Break and Summer Months)

The School Administrative Secretary I acts as the confidential secretary to the Administrator and performs a variety of clerical duties to ensure the efficient operation of the school office. The School Administrative Secretary I performs a work leadership role and relieves the Administrator of organizational detail wherever possible by dealing with matters not requiring the Administrator's personal attention. The hours of work are 08:00-15:30.

Duties and Responsibilities:

• Acts as a secretary for the Administrator by processing confidential material, scheduling appointments, arranging meetings, composing routine correspondence, checking attendance, requesting replacement employees, and providing orientation to replacement staff as required.
• Acts as a receptionist by greeting and directing visitors, answering the telephone, taking messages, monitoring students and providing information, assistance and support to students, staff and the general public.
• Performs a work leadership role, coordinates and participates in the work of office support staff.
• Prepares a variety of correspondence, memos, labels, bulletins, newsletters.
• Maintains student records such as permanent record cards, registrations, attendance and other student demographic information, including Ministry data.
• Processes student registrations by examining and verifying supporting documents, and ensuring complete and accurate information is obtained for registrants. Transfers/obtains student files as required.
• Performs all school based accounting and bookkeeping duties pursuant to district guidelines.
• Assists in maintaining school website and portal.
• Coordinates preparation and distribution of material and information for school opening, day-to- day, and year end procedures.

Successful applicants must have:

• Completion of Grade 12 or equivalent.
• Courses in computer software applications plus three years related work experience or an equivalent combination of training and/or experience.
• Demonstrated ability to type at a minimum speed of 60 wpm net.
• Demonstrated leadership ability.
• Thorough knowledge of computer operation and software applications related to work performed.
• Thorough knowledge of basic bookkeeping, office procedures and school routines.
• Thorough knowledge of safety procedures related to work performed.

This position offers a competitive salary of $37.98 per hour and a benefit package. Qualified applicants should apply through Make a Future (makeafuture.ca).

Only those applicants considered for interview will be contacted.

The Burnaby School District values inclusion and embraces diversity as a strength. Our goal is for all individuals to feel a sense of belonging in a safe, supportive and welcoming community. We encourage applications from all qualified individuals, including Indigenous, Black, people of colour, all genders, LGBTQ2+ and persons with disabilities.

This job is classed under Administrative assistants (NOC 13110) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the public and private sectors.

All jobs in this occupationFull NOC profile