Human Resources Assistant

New Westminster Schools Career Opportunity HUMAN RESOURCES ASSISTANT

Under the Direction of the Executive Director of Human Resources or designate, the Human Resources Assistant performs a variety of duties related to the functions of the department.

Job Function:

• Reports to the Executive Director of Human Resources, or designate
• Responsible for the coordination and dispatch of teachers teaching on call and casual support staff
• Enters absences in the absences tracking database system in a timely and accurate manner
• Coordinates and performs the clerical tasks related to the day-to-day human resource service functions, including recruitment activities (postings, advertising, receiving and acknowledging applications, answering queries, preparing appointment letters, etc.), the employee orientation, service recognition, and retirement events
• Prepares correspondence related to staff appointments, leaves, retirements, resignations, etc.
• Maintains the Personnel Resource Management (PRM) database, assists with system enhancements, and provides a variety of standard and ad hoc reports
• Maintains all staff absence records in the Personnel Resource Management System (PRM)
• Conducts orientation sessions for new employees
• Ensures seniority lists are up to date and accurately calculates dates
• Coordinates the Criminal Record Search process for the School District
• Maintains the HR business files and individual employee files
• Liaises with the accounting and payroll departments, ensuring that information is relayed in a timely and accurate manner
• Assists with developing systems and procedures to ensure accurate HR records are kept in Atrieve database
• Maintains a variety of lists such as seniority, leaves, appointments, terminations
• Opens, sorts and distributes mail
• Screens incoming telephone calls and email, and responds to queries
• Serves as a backup for the other Human Resources Assistant and School Board Reception break relief
• Performs other comparable duties that are within the area of knowledge and skills required of the job

Qualifications:

• Bachelor's degree in Human Resource Systems, or an equivalent business-related degree
• Minimum of 4 years of progressively more responsible senior secretarial and administrative experience, one year of which was in human resource or personnel department
• Certified Human Resource Professional (CHRP) designation would be an asset
• Must have an excellent command of the English language, including superior grammar and proofreading skills
• Minimum of one year demonstrated experience in recording and transcribing accurate minutes
• Thorough understanding and experience in working with accounting and payroll processes
• Exceptional interpersonal and communication skills
• Advanced computer skills with MS Word, Excel, PowerPoint, Access, FrontPage (min 65 wpm)
• Ability to maintain confidentiality and to work with discretion, with a minimum of supervision
• Self-directed, proactive team player
• Ability to work in a constantly changing, fast-paced environment
• Demonstrated successful experience in human resources/personnel
• Familiarity with school district operations would be an asset
• Reports to the Director of Information Technology or designate.
• Other related duties as directed

Hours of Work & Salary:

• 35 hours per week, 6:00am to 1:30pm, Monday - Friday, while school is in session
• $39.84 per hour
• This position does not work winter, spring or summer breaks

Application process

To apply for this position, click on the APPLY ONLINE button on this page. Please include your resume, including copies of relevant certificates or diplomas and references.

Note: Faxed resumes will not be accepted. Successful applicants will be required to consent to a Criminal Records Search prior to employment. New Westminster Schools values the time you have taken to submit your application; however, only those applicants selected to move forward will be contacted. To all others, thank you for your interest.

About New Westminster Schools

Serving the community of New Westminster, the New Westminster School District provides high quality educational programs to over 7,000 students in a variety of learning environments. New Westminster is in the center of Metro Vancouver between the larger communities of Burnaby, Coquitlam, Surrey, and Richmond. Despite its location the city is relatively small and has retained a strong sense of history and community. The total population is approximately 82,000 and expected to grow to 104,000 by 2041. District schools are in general, fully subscribed, and a steady increase in student enrolment is expected over the next ten years.

New Westminster School District has a rich tapestry of cultures, backgrounds and needs. Together, we are a caring, inclusive, and committed learning community dedicated to supporting each of our unique learners.

The New Westminster School District recognizes and acknowledges the Qayqayt First Nation, as well as all Coast Salish peoples, on whose traditional and unceded territories we live, we learn, we play and we do our work.

New Westminster Schools welcomes and encourages applications from women, visible minorities, indigenous persons, persons with disabilities, persons of any sexual orientation, any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email to equity@sd40.bc.ca.

This job is classed under Personnel clerks (NOC 14102) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

Personnel clerks assist personnel officers and human resources specialists and compile, maintain and process information relating to staffing, recruitment, training, labour relations, performance evaluations and classifications. They are employed in personnel departments throughout the private and public sectors.

All jobs in this occupationFull NOC profile