Payroll Administrator

REGENT CHRISTIAN ACADEMY SOCIETY

Position Title: Payroll Administrator

Regent Christian Academy Society serves children and families across our campus schools, online school, and early learning programs. We focus on strong academics, whole-child development, and a Christ-centred environment where students grow in character and purpose. Our teams work hard, care deeply, and move fast to support a growing and dynamic school community.

Reports to: Director of Finance (or designate)

Overview: As part of a faith-based organization, we value integrity, stewardship, and service in our financial operations. This role contributes to our mission by supporting financial transparency across our ministries. The main responsibility is to ensure that all salaried and hourly employees are paid accurately and on time on a semi-monthly and bi-weekly basis. Strong attention to detail, excellent organizational skills and the ability to manage multiple tasks.

Key Responsibilities:

· A solid understanding of payroll and accounting software

· Assembling reports for taxes, deductions, leave, disability payments and non-taxable wages

· Maintaining confidential information by adhering to legal and ethical standards

· Working with cross-functional stakeholders to ensure benefits and payroll services are delivered

· Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets

· Prepare payments to CRA for CPP, EI and Income Tax

· Prepare and submit ROE’s

· Ensure the payroll database is updated for group insurance, WCB and extended health

· Year End reconciliation of PIER and T4’s

· Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits and pension percentages.

· Comply with Federal, Provincial and Company policies, procedures and regulations

· Document all procedures for payroll and benefits

Target Start Date: January 2027

Number of Openings: 1

Work Arrangement: Onsite

Job Type: Full-time, Temporary – 18-month fixed-term contract (maternity leave coverage)

FTE: 1.0

Work Location: Sullivan

Compensation & Benefits:

· Pay: $55,000–$60,000 CAD per year, commensurate with experience

· Benefits: Extended health and dental coverage; pension plan available upon eligibility

As a faith-based educational institution, RCAS hires staff whose beliefs and conduct align with our Christian mission, values, and Statement of Faith. This role requires a genuine and reasonable occupational requirement (GOR) for the employee to affirm and support RCAS’s Christian beliefs and actively participate in a Christian church community. RCAS is committed to fair and equitable hiring practices within the scope of this requirement. Qualified candidates who meet these criteria are encouraged to apply.

Qualifications & Requirements:

· 3 – 5 years payroll experience in a multi-organizational setting

· A degree would be beneficial in Accounting, Finance or related field

· Payroll Compliance Practitioner (PCP)

· Proficient in accounting software (Sage Intacct ) and Microsoft Office Suite, particularly in Excel

· Strong attention to detail and accuracy

· Excellent oral and written communication skills

Application Instructions & Requirements: To apply, please submit the following:

· Resume: Detailing your relevant professional experience and qualifications.

· Cover Letter: Please address your interest in the position and specifically confirm your alignment with the RCAS Statement of Faith.

· Statement of Faith: A separate one-page document (or integrated into your cover letter) detailing your personal Christian testimony and how it informs your work in education.

· Pre-screening Question(s): Please provide your answers to the application questions in a separate document or directly to the job portal if available. Please note: Providing answers to the pre-screening questions is an essential step toward moving your application to the next stage.

o Have you reviewed RCAS’ Statement of Faith, and are you able to work in alignment with it? You can find it at

o Please provide a brief statement describing your own Christian faith journey or perspective and how it shapes your work.

o Please describe how you currently live out your Christian faith in your daily life and community.

o Why are you interested in this role at RCAS?

· Pastoral Reference: Please note that a reference from your current Pastor or ministry leader may be required if you are shortlisted for an interview.

This job is classed under Payroll administrators (NOC 13102) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.

Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the public and private sectors.

All jobs in this occupationFull NOC profile