Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.
Crofton House School fosters a strong sense of community among educators, staff, students, and families. Here, everyone can contribute to the strength of our school– including you.
We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.
Crofton House School seeks an organized, proactive, and collaborative Administrative Assistant for an eight-month fixed-term contract to support the Advancement team until the end of the school year (June 2027). The successful candidate will provide daily administrative and operational support to keep the department running smoothly while building positive relationships with colleagues, alumnae, parents, donors, and volunteers. A central focus includes assisting with the logistics, guest lists, and coordination for key school events, particularly the annual Golf Classic along with various donor and alumnae gatherings. The ideal candidate thrives in a fast-paced environment, brings exceptional attention to detail, and manages daily tasks with flexibility and warmth.
Assist in the planning and execution of the annual CHS Golf Classic. Key duties include:
Assisting with the production and distribution of digital and print marketing materials
Support the Alumnae Relations team with logistics, registration, and run-of-show operations for signature traditions such as the School Birthday and Alumnae Reunions.
Partner with the Communications Department to coordinate Advancement outreach, ensuring timely website updates, email broadcasts, event invitations, RSVP tracking, and event reminders.
Assist with donor stewardship efforts, including supporting the organization and execution of the annual Donor Appreciation Evening.
Handle routine Advancement Office operations, including space bookings, catering orders, and data entry.
This list captures core responsibilities, but duties are not limited to these tasks—flexibility to adapt to changing organizational needs is key.
Exceptional organizational skills with a proven ability to prioritize competing tasks, manage multiple projects simultaneously, and meet deadlines.
Outstanding interpersonal skills with the ability to engage internal and external constituents (e.g., parents, alumnae, donors, and staff) with high diplomacy, tact, and situational awareness.
Demonstrated sound judgment and strict adherence to confidentiality regarding sensitive administrative, constituent, and institutional information.
Proficiency in Google Workspace applications (Gmail, Docs, Sheets, Calendar, Drive) is preferred.
Prior understanding of independent school operations, routines, and advancement events is considered a strong asset.
Fluency or proficiency in Mandarin is considered an asset.
Ability to work occasional evenings and weekends to support key school and advancement events, including but not limited to:
Annual Compensation: $52,000 - $58,000, depending on experience.
Due to the short-term nature of this position, it is not eligible to participate in the CHS benefits program.
Please note that applicants must be able to legally work in Canada.
A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.
Please clearly identify your educational background and history of professional development related to this position.
Apply online at www.croftonhouse.ca/careers .
We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.
Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.
Our approach supports the whole girl in her social, emotional, physical and intellectual development. Here, girls can discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.
This job is classed under Administrative assistants (NOC 13110) in Canada’s National Occupational Classification (NOC). Here’s how NOC describes the work in general; the posting above has the details for this job.
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the public and private sectors.
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Plan and execute the annual CHS Golf Classic. Coordinate volunteer meeting logistics and support volunteer management. Organize, catalog, and document live and silent auction items. Liaise with event venues and vendors. Assist with digital and print marketing materials. Provide on-site operational event support. Support alumnae events with logistics, registration, and run-of-show operations. Coordinate Advancement outreach, website updates, email broadcasts, invitations, RSVP tracking, and reminders. Support donor stewardship and the annual Donor Appreciation Evening. Handle space bookings, catering orders, and data entry
Exceptional organizational skills and ability to prioritize competing tasks. Ability to manage multiple projects and meet deadlines. Outstanding interpersonal skills with diplomacy, tact, and situational awareness. Sound judgment and strict confidentiality. Google Workspace proficiency preferred. Understanding of independent school operations and advancement events is an asset. Mandarin fluency or proficiency is an asset. Ability to work occasional evenings and weekends. Must be legally able to work in Canada
